With the advancement in time, printers have become an important asset to our life. Now we can effectively get the desired outcome what we want. Moreover, these devices made our life easier & effective. The printer machine is an electronic device that effectively transforms the soft copy format into a hard one. But sometimes, technology is weird, printing a document is usually a quick task that doesn’t take time to out the final output. Due to some technical faults, there arises an error in the printer machine which is known as offline printer error.
This kind of error arises in a printer machine when a device refused to take print instructions and produce the exact output. Before the move to the exact solution, let’s understand what does an offline printer error means?
Offline Printer Error
Typically, an offline printer error refers to the blockage of instructions from the device and failure to act on it.
Have you ever wondered about some issues that contribute to the downfall of a printer machine or hinder a printing experience of a user? If not!
Then, this post will let you know some reasons and the best-proven troubleshooting tips to deal with offline printer errors.
Why your printer turned offline?
Most of the printer models experience an offline error as it is due to the following reasons:
Reason 1. No Power Supply
One major reason for offline printer devices is the improper power supply from the source. Because the power source is the most important component during the operation of a printer.
Reason 2. Connectivity Issue
Connectivity is main whether we talk about printers and desktops. But sometimes, technical fault can lead to the downfall of a printer device. Connectivity issues vary from network to network.
Reason 3. Printer Settings
Poor printer settings are also a key reason for having your printer turned in an offline state. Malfunctioning of settings in your operating systems, such as Windows, Linux, and MAC OS, as well as driver difficulties, are often to blame.
Reason 4. Inactivity Print Jobs
When you are trying to print a document & suddenly a printer device indicates an offline error status on the screen. The reason behind this is the cluster of previous print job instructions in the tank. Pending print jobs can shake the internal structure of a printer machine.
Reason 5. Outdated Technology
Obsolete drivers and other printing software make your printer turned into an offline state. Some drivers become faulty or corrupted if don’t get an update with time. This makes a strong barrier in the printing path of a printer machine. This can also reduce the overall printing experience of a user.
Troubleshooting tips to remove offline printer issue
Note: (Make sure your printer machine & desktop is configured to the adequate network)
Tip 1. Check the connection
To fix the offline printer status, the foremost tip is to check the connection power source and other components are well equipped or not. Verify that the power supply to the device is appropriate or not. If not, then make it properly so that the printer machine is functioning perfectly & perform all the tasks in a well-organized manner.
Tip 2. Reboot the computer system
If an offline printer error status is displayed on the desktop, then it is better to reboot or restart the system. During rebooting process, all the pending processes were stopped and solve offline printer fault.
Tip 3. Power cycle the system
Maintain a decent power cycle of the system helped you to fix the error problem. As with many computing devices, often power on and off it again helped you to solve the issue.
Tip 4. Check the network connection status
If the printer device is wireless, it is better to check the network connection status of the device. Configuration etc.
Tip 5. Update or reinstall printer drivers
Updating a printer driver of a device to the latest version would solve the offline printer problem effectively. If the version of the driver is too old then it is recommended that to reinstall the driver on the system.
Steps to get back your printer online
- Select ‘Printers & scanners’ from the search menu bar.
- From the list, choose the relevant printer device.
- Right-click to open queues.
- Click on “Printer” located at the top right corner in the box.
- Uncheck “printer offline”.
- A message will be prompted on the screen that indicates the successful fixes of offline printer errors.
In this way, you can get back your printer online in the windows operating system.
Troubleshooting tips in Mac operating system
The stake of error occurrence in Mac devices is high. As Mac is one of the powerful operating systems with high control. One of the root causes of having an offline printer issue in MAC is software incompatibility. Sometimes, if a printing device is used for a long time without proper maintenance, It may lead to a mismatch issue. Drivers become outdated due to malfunctioning or malware virus-infected in it.
To fix such kind of issue in Mac, here is a complete step-by-step guide that a user usually takes care of:
Step 1. Check for system updates
In mac, you need to check for the latest system updates as outdated technology is the major cause of offline printer issues. As a user, you need to regularly catch all the latest updates on your MacBook or desktop.
Step 2. Check for printer updates
Printer settings usually require updates after some time of usage. So it is important to check printer updates daily. To check the updates, perform the following tasks:
- Go to the Apple menu, click on the system preferences and printers & scanners.
- Now add your printer again by clicking on “+” or “Add Printer”
- After installing your printer go to Apple menu > System Preferences > Software Update.
- Install any software update listed for your printer.
- Once the system and software are updated, perform the test print command to check the results.
In this way, you can get rid of offline printer issues.
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