Five Proven Tips to Troubleshoot Common Printing Issues

Technology has been a great resource for all of us to stay connected as well as updated. The way information technology emerged day by day, it can open up numerous doors for enhancement. It can be a thing of beauty for all systems when perfectly working. But, if it is stuck at a time and not operates for both software and hardware, the result is more frustrating in terms of cost and functionality. Moreover, printers are also taking advantage of the latest ongoing trends and technologies. At some time, printers get stuck due to some technical errors such as paper jams, faded printing, and more. These printer errors may lead to degrading the overall performance of the printing device.

 

Recognizing where to start when your printer won't print will alleviate some of your frustration, whether you're receiving an error message that doesn't match reality or your printer is giving you the silent treatment.

 

Some of the Most Common Printer Errors Every User Face:

 

The printer faces several errors due to obsolete drivers or software and hardware faults that slow down the overall speed of the printer device. Some of them are enlisted below:

 

• Paper and Ghost Jams
• Printer Driver Errors
• Insert a Printer device in Windows OS
• Wifi Connection
• Unable to Print from Smartphones
• New Cartridges not operating
• Printer Hardware problems
• Slow Print Speed

 

5 Tips to Troubleshoot Printer problems

 

Paper Jam: Basically, paper jam error is one of the most common problems that a printer device as it arises when a printer device fetches the inserted pages incorrectly and publishes poor results. Moreover, paper jams in printers are one of the most common printer issues. They have an impact on us all, regardless of whether the printer in question cost a penny or was the most valuable bauble in the world. Unfortunately, technological advances have yet to find a solution to the basic mechanics of papers being stuck while being transferred.

 

Reasons for Paper Jam

 

Improper Paper loading

 

Majority of the cases we have seen that the printer device takes incorrect input command of paper handling and load accordingly. The inserted paper takes too much time in the input tray to produce the wrong results. Likewise, jams can be caused by folded or frayed paper. Because the rollers are designed to pick up sheets from a specific height, overloading can result in paper jams. Even using the incorrect type of paper will result in a printer paper jam.

 

Use of poor-quality paper

 

No doubt, printers are the most streamlined devices and play an important role in performance enhancement. But sometimes due to the inadequate quality of paper, it displays an error in the display panel of the printer. It implies that even minor items like scraps of paper can pose problems like printer paper jams. This issue can be caused by using low-quality paper. Even though paper bits aren't an issue, the low-quality paper will leave behind "paper dust," as technicians call it. There are essentially very small paper fragments that become a problem only when they collect.

 

Ways to tackle Paper Jam Printer Issue

 

1. First of all, turn off your printer machine to unjam the papers. This reduces the risk of any external damage. Wait for the device to properly shut down and then unplug it for additional safety.
2. Open up the prime cover and collect all the rough or loose paper. Don't push with force as it permanently damages the printer head.
3. Remove the poor-quality paper carefully, grasp it firmly and pull very slowly. If the paper tears, it can spread paper fibers that interfere with printing.
4. Detach the printer head and then try again
5. Check out the output tray

 

Printer drivers’ errors

 

Typically, printer drivers are software programs that are essential for almost every printer’s performance. This component helps you to print your documents easily and effectively. Sometimes, these software programs degrade the overall performance of your printer and cause a major error to your printer machine.

 

Printer driver issue can arise due to the following reasons-

 

• Your driver is obsolete.
• The printer driver is configured incorrectly
• Malware or virus has ruined over your printer files
• Your printer driver's introduction in the Windows registry is inaccurate.

 

Once your printer driver encounters problems then you may not be able to perform any task associated with printing and scanning. Moreover, your printer device encountered an error named spoolsv.exe that decrease the performance of the printer device.

 

Steps to resolve printer driver problems

 

To countermeasure, the printer driver issues, follow the below steps:

 

1. Install the latest or updated driver from the driver management tool and get the job done.
2. If your printer driver is outdated then prefer to reinstall the old driver rather than update it.
3. Download the drivers from the manufacturer or the official website.
4. Install the latest Driver from the Printers folder
5. If the latest driver is verified on your Windows computer, perform the following steps to install it:

• Click on the Control Panel icon 
• Tap on Hardware and Sound
• Click Printers
• Right-click the printer whose driver you need to install, and then select Run as administrator
• Click Properties
• Click Advanced
• Click the New Driver tab, and then follow the onscreen instructions to install the driver

 

Insert a Printer device in Windows OS

 

You may be capable of printing right away without downloading the printer software if you're going to connect to a new printer on Windows 10 and plan to print over Wi-Fi. The majority of new printers are immediately compatible with Windows 10.

 

Go to Settings > Devices > Printers & Scanners> Add Printer to introduce a new printer.

 

If you intend to use this printer frequently, make it your primary printer and print a test page to ensure that the print level is maintained before printing your document.

 

Wifi Connection

 

Typically, wireless connectivity is executed effectively in one end, you need to plug in your printer device anywhere in your home. Your connection, on the other hand, is something you can't see. Unless you troubleshoot the connectivity, you won't be able to tell if your printer's Wi-Fi signal has dropped. If the Wi-Fi on your printer isn't working, unplug it and reconnect it to your modem. It's become a bit of a cliché these days, but turning off electronics can solve a lot of problems.

 

Steps to fix poor wifi connectivity

 

• Is your printer linked to your community? Printing a Wireless Network Test Report is the perfect manner to test and notice on HP printers. Go on your manage panel and choose Wireless Network Test Report (on a few models, you may get entry to this immediately through hitting the wi-fi button). This record will provide you with insights into connectivity, the devices linked to the community, and the Network Name (SSID address) from which you may see in case your unit is connecting to the community. Consider restarting your router and printer to reconnect.
• Is your laptop linked to the community? For Windows users, choose the HP Print and Scan Doctor mentioned above to test. For Apple users, click on the Wireless brand withinside the pinnacle right-hand nook of your screen. Is your community checked?  
• Was whatever for your laptop modified recently? Updates on your safety software, firewalls, browser, and running machine can bring about connection problems together along with your printer. You might also additionally want to reconnect your laptop to the community, reconfigure your safety settings to consist of printers, or deployation an up-to-date driver, relying on the character of your updates. If you up to date software, take into account restoring your machine to the unique settings/model to look if that reconnects you.
• Was your router changed recently? Chances are you’ll want to reconfigure your printer and laptop to reconnect with the community. Check to look in case your new router is assigned a specific ISP address so that you can want reconfiguration.

 

Slow Print Speed

 

The printer is experiencing mechanical problems. The file that is being printed is enormous. We've seen a lot of people try to print very large PDFs or vector files, which can take a long time to render. Flattening the PDF before printing will assist in these situations by dramatically reducing the size of the spool file. The print server may be overburdened and lacking in equipment. 

 

Tips to fix Slow print speed

 

Examine the printer’s properties

 

It should be if you're running Windows Server, I've got some bad news for you. This is the framework where the majority of slow network printing issues occur. The first step you can do is go into the printer's settings. Activate the option to "Spool print papers so Programme finishes printing faster." This prevents the network printer from being overburdened.

 

Revamp the settings

 

Then, verify the sub-option "Start printing after the last page is spooled." The option to "start printing immediately" is not available. One of the most popular solutions for slow network printing is this. This is because it will not divide print jobs in the middle of the printing process. If another bigger job is taking a long time to spool, it will not cause the network printer to be delayed for other users.

 

Boosting up the spooling

 

Check the “Print Spooled Documents First” sub-option in the same properties box. If the response time of your network printer is slow, and the server is accessed by a large number of clients, this option may help. Small jobs don't get stuck behind big jobs that take a long time to spool because of this.